Section 1.1: Prepare Thoroughly Before Attending

Understanding what to expect can significantly ease your packing and planning, allowing you to fully benefit from the conference. Some tips include:

• Familiarize yourself with the dress code (if applicable) and check the weather forecast. In my case, business casual was ideal for the sessions, while semiformal attire worked well for the Awards banquet. Despite the warm weather outside, I appreciated having a sweater due to the chilly hotel environment.
• If possible, review the agenda beforehand and select the lectures or sessions that interest you the most. With multiple sessions occurring simultaneously, it helps to have a plan.
• Check if there is a conference app available for attendees to communicate and access information. The WFWA utilized the Whova app, which proved to be extremely useful.
• Be aware that some masterclasses or opportunities might require prior registration.

Section 1.2: Bring Business Cards

Networking is a crucial aspect of conferences. Having business cards featuring your name, contact details, and social media handles can be immensely beneficial. When designing your cards, consider including a recent photo, space for notes (opt for matte paper over glossy), and perhaps a QR code linking to your website or Linktree. I designed my cards on Canva, which also offers a free QR code generator. Ensure you order your cards well in advance to avoid any mishaps—like receiving someone else's cards by mistake!

Section 1.3: Show Interest in Other Writers

Regardless of publication status, writers appreciate genuine interest in their work. Engage others by asking about their projects and sharing details about your own. This exchange could ignite fresh ideas for both of you.

Section 1.4: Explore Your Surroundings

If the conference is in a new location, set aside some time to explore and enjoy the local attractions. Indulge in regional cuisine, and if you live nearby, invite fellow attendees to experience your favorite spots.

Section 1.5: Prioritize Rest

It’s perfectly acceptable to carve out time for yourself amidst the hustle of a conference. Retreating to your hotel room between sessions or opting to skip a session can help recharge your energy, as these events can be quite draining.

Section 1.6: Leave Space for Books

Authors attending the conference may sell their works, often dedicating time for book signings. Make sure to pack your suitcase with enough room to bring back a few treasures!

Section 1.7: Sign Up for Pitch Sessions

If your manuscript is polished and you feel prepared, conferences are excellent opportunities to pitch your book to agents or editors. Though a fee may apply, pitching in person can create a connection that written queries often lack. Be aware of your allotted time for pitches—practice what you want to convey and allow time for questions.

Section 1.8: Stay Healthy

Conferences can be hotspots for illness, so practicing good hygiene—like handwashing and using masks—can help protect you and others. I’ve been vigilant about testing for COVID-19 since the event and have stayed healthy so far!

Section 1.9: Capture Memories

Amidst the excitement, don’t forget to document your experience with photos. When you return home, you’ll likely wish you had captured those moments!